What Is The Gift Card Tool?

The Gift Card Tool in your Arryved Portal is where you’ll,

• Create a new Gift Card or House Account.

• View or Modify Gift Card or House Account balances.

The tool can create Gift Cards and House Accounts with a physical card present or entirely virtual operating with just a card number. This article shows you all the ways to use the Gift Card Tool.

Prerequisites

• To access the Gift Card Tool, you must be an Arryved Portal Super Admin.

Limitations

• A minimum of four digits are required in the Card Number field when creating a new card or account. If you begin the card number with zeros, they won’t be counted as the digits needed. 
  

• If you're creating 30+ cards or accounts at once, reach out to Arryved Support for assistance.
  

• support@arryved.com
  

How It Works

Gift Cards 

Gift Cards are physical or virtual cards that hold a balance to be redeemed for goods or services.

• The Sale of a Gift Card counts as revenue if you accepted payment for it.

• It’s also a liability because you still owe goods or services. 

• The creation of a Gift Card in your Arryved Portal is just a liability if no money was accepted. 

House Accounts 

The idea of a House Account is an old-school practice of hospitality. When money was in the form of paper that would run out, establishments would allow guests to add their bill to their House Account and come back and pay later when they had more cash or checks on hand. 

Today, with credit cards always on hand, you don’t see House Accounts as often, but they are a fun way to keep a good trusting relationship with your regulars. 

A House Account works like a Credit Card, It has a limit and a balance. As goods are consumed, the account goes up until it reaches the limit. When a payment is made, the balance goes down. 

Find The Gift Card Tool

1. Head to your Arryved Portal.

2. From the left side navigation, click Operations.

3. Click Gift Card Tool. 

Create A Gift Card / House Account

The Top half of the tool is used to create a new Gift Card or House Account. Once the card or account is created, it’ll be active in the system and you can search for and modify it later as needed. 

Card Number

• Enter a card number that is at least four digits long. Zeros at the beginning of the string of numbers won’t count as the four digits. 

• If you have a physical card present, use the numbers on the card.

• Use your own set of numbers if making a virtual card or account. 

Balance Amount

• Enter a starting balance for the card. The balances can be adjusted later as needed. 

Description

• Write a note or title here. This is how you can identify the card or account later other than by the card number. 

Modify A Gift Card / House Account

Use the second half of the tool to search for an existing card or account, and either view or modify the activity. 

Search by:

• Card Number (you can enter some of all of the numbers to generate a search)

• Description
  

Once you click one of the search buttons, your results appear in the table below. Click on a card or account from the results to see the full details and make any modifications. 

1. Description 
   

This is the general name or note given to the Gift Card when created in the Gift Card Tool. This appears as the name on the Gift Card Liability report. You can change the name here if needed.

2. Comped
   

You can toggle if this card or account was comped or not. The answer will reflect in the Gift Card Liability report

3. Change Amount 
   

• Debit: Subtracts an amount from the balance.

• Credit: Add an amount to the balance

• Set Amount: Replaces the current balance with whatever amount you enter here. 

4. Adjustment Note
   

Leave a note for record keeping. 

5. Update / Return To Liability Report / Return To Find Gift Card
   

• Update: Click to save any changes you’ve made.

• Return To Liability Report: Click to be taken to your Gift Card Liability report.

• Return To Find Gift Card: Click to return to the main page of the Gift Card Tool to create a new card or make another search. 

6. Gift Card History
   

This table shows a detailed list of each action performed on this Gift Card or House Account. You can also see a list of all modifications made to all cards/accounts with the Gift Card Modification Log.

Related Articles

Gift Card Modification Log Overview

How To Create a Gift Card Item