Employee Time Card With Tips Overview
What Is The Employee Time Card Report?
The Employee Time Card is your reporting solution for payroll and tip pooling. The report shows employees’ regular, overtime, and total hours and pay. Tip totals are allocated to tipped employees using one tip pool for each day. This article explains the function of this report in full detail.
Prerequisites
The Employee Time Card can be used for tip distribution if your location’s method of tipping employees is from a daily tip pool.
If you’d like to use this report, contact your Implementation Manager to enable it.
For an employee to see this report in Arryved Portal, they must be a Super Admin or an Admin with all three of the following Portal Permissions:
REPORTING, VIEW_HOURS, and VIEW_PAY
Limitations
This report is designed to be used after batch time, meaning the next business day after transacting.
This report doesn’t divide tips by time of day or by Venue. It divides tips for the whole day from the entire establishment.
Tips in this report aren't differentiated by type (cash, card, gift card).
The column in the report labeled “Adj.” is not in use at this time.
It's recommended to double check that employee hours are correct and make any adjustments needed before generating the report.
Go to: Arryved Portal -> Employees -> View Hours.
Only employees clocked in with a Tipped and Clockin Required Labor Role will be included in the tips section of this report. Labor Roles that aren't tipped roles will show payroll information, but not tips. At least 1 Tip Point is required for all tipped employees to be included in this report.
Go to: Arryved Portal -> Employees -> Labor Roles.
There needs to be at least one Tipped Labor Role clocked in for the day for tips to be allocated properly.
How It Works
In your Arryved Portal, navigate to Reporting.
Click on Operations or Favorites.
When enabled, this report is usually placed under your Reporting Favorites, if not, it will be under Operations.
Click on Employee Time Card.
Select the date or range of days you would like to view.
Check the view details box to include Hourly Pay, Overtime Pay, and Total Pay (Total pay = Regular Pay + Overtime Pay + Tips).
Click Preview or Download.
Payroll
In the Employee Time Card, the leftmost columns show Employee Names, Jobs (Labor Roles), Clock In and Clock Out times, the Date(s), Hours worked in time, Hours worked in decimal, and Regular Hours vs. Overtime Hours.
Regular, Overtime and Total Pay will also show if the “View Details'' box is checked. This information can be used to complete payroll for employees who clock in and out through Arryved Service.
The bottom left of the report will show the Overtime Rule, including the calculation that has been set for your Company’s Location. This is determined by your state laws.
Tip Pooling
Tips are allocated to employees using the tip pooling by day method where tips are shared among employees for the entire day.
Standard Calculation
The Tips column shows how much in tips are allocated to each employee in the tip pool. It's calculated by taking the total tips for the day and dividing that by the total hours worked by all tipped employees, to create an hourly rate for the day. Employees receive that rate times the hours they worked. All employees with a tipped Labor Role will receive the same hourly rate and have an equal amount of Tip Points assigned to them (e.x. All tipped Labor Roles are assigned 1 Tip Point).
Example
Calculation With Tip Points
If using Arryved Tip Points on a weighted scale, the calculation will be a bit different. Tipped Labor Roles can be assigned different Tip Point values so that each job function can receive various weighted portions of the tip pool rather than all Labor Roles receiving the same tip allotment. If this is the case, the calculation will include the employees’ assigned Tip Point value.
Example With Tip Points
Cash
It is ultimately up to the establishment on how or if you’d like to include cash into the tip pool. Here are the ways that cash tips can be included in the Employee Time Card Summary, you can click on either of the orange links for full instructions.
Individual CO in Arryved Service
Cash tips are entered manually to each tab via the Individual CO screen in Arryved Service. Arryved Service -> STAFF -> Individual CO.
If the Cash Actions tool is enabled for your establishment, cash tips are instead entered under Arryved Service -> STAFF -> Tips.
Cash Tip Tab In Arryved Service
Create a $0 tab, close it out to exact cash, and enter your cash tips to the tab via the Individual CO screen in Arryved Service.
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