What Is The ABM + POS Sync?

Your Arryved POS Sales and Inventory data can now be synced with Arryved Brewery Management (ABM) for seamless tracking, reporting, and inventory management! This guide walks you through how the ABM + POS Sync works. 

Prerequisites

• You are an Arryved POS merchant using Arryved Brewery Management (ABM). 

• To manage or view Inventory in your Arryved Portal, you must be a Super Admin or an Admin with either the INVENTORY, FULL ADMIN, or ALL ACCESS Permissions. 

• To manage or view Inventory in your ABM, you must have the Admin or Inventory User Role. 
  

Limitations

• Dual Pricing is supported, but our legacy Cash Discounting feature is not. If you are still using Cash Discounting, please contact Arryved Support, so we can switch you over to Dual Pricing. 

How It Works

Inventory Sync

The main purpose of the ABM + POS Sync is to sync your Inventory across both systems. Arryved will sync your:

• Inventory Items

• Unit Sizes 

• Tax Types 

• Item Types

This data will live in both your Arryved Portal and ABM. All Inventory will always live in your ABM moving forward, however, Individual Items can be excluded from your Arryved Portal if desired. 

POS Sales 

Once synced, any sales made through the Arryved POS (including Arryved Service, Arryved Online, and OpenTab) create an Inventory Adjustment in your ABM and can deplete the Inventory in both systems. 

Here’s an example of how a sale is labeled on the Inventory Adjustment table in your ABM:

• “Depletion Event from [Location Name] to sys-deliver at 2024-06-04 10:00:00+00”

Don’t worry, Sales and Inventory reporting in your Arryved Portal will remain intact! 

Terminology

Your Arryved Portal and your ABM have some slight variances in nomenclature. Here’s what you need to know: 

Unit Sizes / Item Sizes

'Unit Sizes' in your Arryved Portal are equivalent to 'Item Sizes' in your ABM. 

Once synced, Unit Sizes in your Arryved Portal will become read-only. Moving forward, you’ll add/edit/manage Item Sizes in your ABM.

Size Quantity Value

1. If a '1' is entered, it will count as '1 each' (one single unit).
   

Item Types / POS Item Types

Once synced, on the Item Types page in your Arryved Portal some fields become read-only, but you can still edit the following fields: 

• Button Priority

• Allow Tax Exempt

• Charge RSF
  

You’ll use ABM to:

• Add new POS Item Types

• Retire POS Item Types

• Edit the Name

• Select a Category

• Select a Tax Type

• Select a Default Printer Ticket Type
  

Tax Types

Once synced, Tax Types in your Arryved Portal become read-only. Moving forward you’ll add and edit Tax Types in your ABM, including:

• Name

• Rate

• Whether the tax is added or included in the price

Inventory Items / Items 

'Inventory Items' in your Arryved Portal are equivalent to 'Items' in your ABM. We also refer to an Item as a 'Product Family' because all applicable Sizes and Item Types are grouped under one parent Item in ABM. 

Adding New Items

Once synced, you’ll add all new Items through your ABM and they’ll sync to your Arryved Portal automatically, within 30 seconds. 

1. Log into your ABM.

2. Click Items from the left navigation bar.

3. Click New Item.
   

4. Fill out the fields under Basics. 

• Under the Class dropdown, you can choose between Beverage, Food, Merchandise, Materials, and Other. 

5. From the bottom half of the page, click Add Size to enter all of your Item Sizes. These will appear as Unit Sizes under the ‘Costs’ section of the equivalent Inventory Item in your Arryved Portal. 

6. For each Item Size you want to sync in both your ABM and Arryved POS, be sure the Sync to POS setting is toggled on. 
   

1. If toggled off, this Item Size will only be available in your ABM and not in your Arryved Portal. This also means the Item cannot be added to menus and sold through the POS.
   

2. If the sync is toggled on, and then later toggled off, the Item becomes inactive in your Arryved Portal.
   

Pro Tip! If you have a ‘WIP’ or ‘Unpackaged’ Item Size to use in your Batch Production, you probably don’t need to sync that size with your POS. 

Inventory Folders

Inventory Folders in your Arryved Portal will remain intact. This is simply a sorting tool used to help keep your Inventory organized in your Arryved Portal. 

Two new default Inventory Folders are added to your Arryved Portal:

• (From ABM): New Items added to your ABM will land in this Folder when synced to your Arryved Portal. From here, you can sort the new items into your desired Inventory Folders. 

• Adding a new Item Size to an Item that’s already synced to your Arryved Portal will simply add the new Unit Size to the ‘Costs’ section. Only new Items will land in this (From ABM) Folder. 

• (ABM Archived): In ABM, when all the Sizes of a single Product Family (Item) have Sync to POS toggled off, the equivalent Inventory Item in your Arryved Portal becomes inactive and is moved to this (ABM Archived) Folder. 

• We do this so that items that no longer sync to POS don’t simply vanish from your Arryved Portal; they may still need to appear in reports, be removed from menus, etc.
  

Editing Existing Items

Most things can be edited in either your ABM or your Arryved Portal. However, to match the two systems, we’ve designed the Inventory Item page in your Arryved Portal to match the Item page in your ABM. 

• The top section now has Class, Type, and Product Data (these are fields that exist in ABM).

• Under the Product Data section, the Style, ABV, and IBU fields are synced with the ‘Attributes’ in your Arryved Portal. 
  

• The Product Data fields have been removed from the ‘Attributes’ section to avoid duplicate actions, but you can still add Allergens, Vintage, and Rarity under the Attributes section.
  

Most of the fields you’re used to seeing under the ‘Costs’ section in your Arryved Portal are now under the new ‘Sizes’ section. This section matches the Sizes page in your ABM.

Remember, creating new Items and adding Sizes is done in your ABM now. New additions will sync to your Arryved Portal.