Individual Closeout With Cash Actions

Individual Closeout With Cash Actions

What Is The Individual Closeout Report?

The Individual CO report can be accessed in Arryved Service and shows a breakdown of sales totals for the shift from the employee who printed the report. This report is helpful for businesses whose employees track their own banks and cash out at the end of their shift. Or, if each cash drawer manages its own cash bank. You can use this report to help with any individual cash bank closeout. 

Cash Actions is a tool that can be helpful to your individual closeout procedure by recording your til balances and any cash coming in and out of the drawer. Learn more about Cash Actions. 

Prerequisites

  • Use this guide if you have Cash Actions enabled. If you don’t have Cash Actions enabled for your location, refer to the Individual CO Overview instead. 

  • Contact Arryved Support or your Implementation Manager to activate Cash Actions for your location if you’d like. 

  • The REPORT Labor Role permission is required to view the Individual CO report in Arryved Service.

  • The CASH Labor Role permission is required to access the Cash Actions button in Arryved Service.

  • Best Practice is to close all necessary tabs in Arryved Service under this employee or specific cash drawer. Any tabs left open won’t be included in the report.

  • If using paper receipts to collect credit card tips from guests, tips need to be entered via the Tips button before printing the report. Any Cash tips you want included in this report must be entered this way as well.

Limitations

  • Cash sales for the day are not part of Cash Actions. 

  • The individual CO pulls data from the entire location including all Venues this employee was working under.

  • Depending on the preference set at your location, tabs are either owned by the employee who closed the tab or the employee who started the tab. Contact Arryved Support if you’d like to change this preference. 

  • Tabs can be transferred to another employee for ownership. If employees own closed tabs, then the tab must be transferred after it’s closed for the employee to own it on their closeout report.

How It Works

  1. Log into Arryved Service.

  2. Tap STAFF from the top navigation bar.

There are 3 buttons on the STAFF screen that relate to Cash Actions and Individual Closeout.

  • Cash Actions

  • Tips

  • Individual CO

Cash Actions

When the Cash Actions feature is enabled for your location, 2 buttons appear on the STAFF screen in Arryved Service. 

  • The Cash Actions button is where employees can manually record any actions dealing with cash. 

Tips Button

When Cash Actions is enabled, the Tips button is where employees can manually enter cash tips onto their respective tabs or make an adjustment to a tip. If Cash Actions isn't enabled for your location, tips would normally be entered under the Individual CO button instead. This is the key difference of the Individual CO button with or without Cash Actions. 

  • The screen below is displayed after the Tips button is tapped.

  • The Tip Claim button functions the same as the "Employee" Cash Actions option. 

  • If an amount is entered under the Bank button, it’ll appear in the Cash Actions list as "Employee Bank." 

Individual CO

  1. Tap Individual CO on the STAFF screen.

  2. Tap Print.

  3. Count your cash bank. 

  4. Use the Individual CO Report to manage your individual cash sales drop. 

Notes

  • The remaining balance should be your intended starting drawer amount and potentially any cash tips that may have made their way into the drawer. 

  • You don’t need to batch your sales in Arryved Service. The system does so automatically the following morning. 

Individual Employee Closeout

If you’re using the individual CO report so that employees can manage their own cash banks, here’s what you need to know: 

  1. Employees will use their own log-in code when using Arryved Service. Tabs they’ve managed should be closed out to them. 
  2. When the employee is ready to perform their own cash bank closeout, they’ll print the Individual CO report while logged in. All their tabs need to be closed. Any tabs that need to remain open must be transferred to another employee and won’t be included in their report.

Individual Cash Drawer Closeout

If you’re using the Individual CO so that each of your cash drawers can manage their own cash bank and perform their own closeout, you’ll need to create a Ghost Employee for each cash drawer. Here’s what you need to know: 

  1. A Ghost Employee is a fake employee added to your Arryved Portal that’s given a login code and any necessary permissions. The Ghost Employee's name should represent the cash drawer, such as “Bar 1.” 
  2. You’ll need to create a Ghost Employee Labor Role to assign to the Ghost Employee. This Labor Role won’t be a tipped role and won’t require a clock-in. Give this Labor Role any permissions needed to manage tabs under this cash drawer.
  3. All employees working under that cash drawer will log into Arryved Service using the same Ghost Employee login code so all tabs are associated with the one Ghost Employee.
  4. Employees can clock in and out using their own code to track hourly pay, but use the Ghost Employee code to log into a device to take orders and manage tabs.
  5. At the end of the shift, the closing employee will print the Individual CO report under the Ghost Employee login. 

Close-out Button

The Close-out button, located in the Individual CO report, can be used to give the individual employee or Ghost Employee a clean slate for the next closeout. This is commonly used if an employee is working 2 shifts in one day. They can close out their cash bank for their first shift, tap the Close-out button, and now have no tabs assigned to them heading into the next shift. 

Reset Individual CO

The Reset Individual CO button is located on the STAFF screen. This can be used to restore the employee’s tabs if the Close-out button was hit by mistake. 

Related Articles

How To Read The Closeout Reports 

Cash Action Overview

Cash Handling Summary

ACH FAQs

Transfer a Tab

Building Labor Roles

Creating And Editing Employee Profiles




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