How To Create Inventory Items
What is Inventory in the Arryved Portal?
Anything you’d like to offer on your menus, such as food, drinks, and merch, will be added to your Arryved Portal as Inventory Items. Use this guide to learn how to create and customize your Inventory Items.
Prerequisites
- You must create your Inventory Settings first so you can apply them to your Inventory Items. This includes your Item Types, Tax Types, and Unit Sizes.
Limitations
- You may see some elements in this guide that you don’t see in your own Arryved Portal; this is because some features need to be enabled for your business by an Arryved team member. If you see something you’re interested in, contact your Implementation Manager or Arryved Support.
How It Works
- Head to your Arryved Portal.
- From the left side navigation, click Inventory.
- Click on one of your Inventory Folders or add a new one (+).
- Note: Inventory Folders are for your own personal organization in the Arryved Portal; it does not affect how items are sorted in Arryved Service.
- Once you’re in an Inventory Folder, click New Item + to create a new Inventory Item.
- Fill out the Inventory Item page to customize the new Item. Some fields are required, and some are optional. Use the guidelines below to learn about each field.
- Click Save when finished.
Required To Fill Out
This is the bare minimum you need to create an Inventory Item; everything else is optional. The required entries include:
- ID
- Short Name
- Name
- Item & Tax Type
- Costs section (adding Unit Sizes)
ID: This identifier is shown on some reports and in some integrations. Keep it brief.
Short Name: This is a shortened name of the Inventory Item that will appear in Arryved Service and on printed tickets.
Name: This is the full name of the Inventory Item that will be visible on guest-facing receipts.
Item & Tax Type: Select the Item Type that best suits this Item. This Item will be grouped under that Item Type button in Arryved Service. The Tax Type assigned to it will appear below. It’s most important that it’s correct.
Costs:
In the Costs section, you will add the appropriate Unit Sizes and assign a price to each Size. You must add at least one Size to each Item.
- Click Costs to expand that section.
- Click + Add Costs to add a Unit Size.
- In the Size dropdown, select one of your Unit Sizes from the list.
- In the Price field, enter a dollar amount for that size of that Inventory Item.
- Repeat for any additional Sizes.
Pro Tip! If this Inventory Item only comes in one Size, then select your generic size. Usually, this is the size labeled “ORDER” or something similar. This way, you can still add a price to this item.
That’s it for what’s required to save an Inventory Item; the rest of the fields are optional, but helpful for further functionality and customization.
Optional To Fill Out
The rest of the fields on the New Inventory Item page are optional, but often necessary! This section will show you how and when to use the rest of the fields available.
State: Choose between Active, Inactive, or Out (Kicked) for this item. The default will be Active. This is the state of the entire Inventory Item, including all Unit Sizes. You can also set a State for each Size individually in the Costs section.
Guest Menu Name: If you want the name of this Item to display differently in your Arryved Online Store and OpenTab, enter a new name here. Otherwise, leave this blank.
Button Override: If you want this Item to be grouped under a different Item Type button than the one you chose to the left, select that Item Type here. This will keep the Tax Type intact and just move the Item over to a different button in Arryved Service.
Printer Override: Similar to button override, you can change the print destination of this Item. The default will be the one associated with the Item Type. Changing this will still keep the appropriate Tax Type.
Printer Order: Printer Order is a way to prioritize how items print on a ticket. Enter a numerical value here, and the Item with the lowest number will always appear first on a printed ticket. Highest number last, everything else in between.
Menus
Click on the Menus section to drop down the Menu options. Use the checkboxes to add the Inventory Item to the Menus available in your various Venues.
Costs
Conversion Type: This is used for certain integrations. Only use this field if instructed to do so by an Arryved team member.
Availability By Size: Check this box if this Item’s Sizes have a hard count. If this box is checked, then the item will deplete by size rather than by the entire item for more accurate inventory reporting.
Cash Price: With the Arryved Dual Pricing program, you can offer two prices for your Menu Items, a Cash Price and a Standard Price. Depending on what payment method the guest uses, they may be able to enjoy a lower price.
COGs: Track your Costs of Goods Sold. Ask your Implementation Manager or Arryved Support for more information if you want to enable this field.
State: Choose between Active, Inactive, or Out (Kicked) for this Item’s Unit Size(s). The default will be Active.
- Active: This Item’s Size is in stock and available for sale.
- Out (Kicked): This Item’s Size is in circulation but out of stock until replenished.
- Inactive: This Item’s Size is unavailable indefinitely.
Quantity in Stock: If this item has a hard count, add the count for this Unit Size(s) here.
Conversion ID: This is used for certain integrations. Only use this field if instructed to do so by an Arryved team member.
SKU: Do you use SKUs for inventory tracking or barcode scanning? Enter your unique SKUs here. Make sure no two SKUs are the same, even for various Sizes of the same Item. Ask your Implementation Manager or Arryved Support for more information if you want to enable this field.
Pricing: If you are using Timed Menus, you will need to select a Pricing Type other than the default of Normal. Please coordinate with your Customer Success Manager or Arryved Support for more information.
CRV/+ Use Tax: Use this field if the California Redemption Value or Deposit Use Tax applies to you. Please contact an Accountant if you are unsure. Keep in mind, the value entered here is for a specific Unit Size. If a single can is $0.05, a 4-pack will be entered as $0.20. Ask your Implementation Manager or Arryved Support for more information if you want to enable this field.
Loyalty Cost: If you’re using the Arryved Insider Loyalty Program, you can turn this Menu Item into a Reward by giving it a Loyalty Cost (for each size). Enter the number of Loyalty Points your Insider Member will need to redeem this Reward Item for free. Members earn 1 Point for every 1 penny spent in your establishment.
Max # per Guest Order: If you want to limit the quantity of this Item that can be ordered through Arryved Online, enter the max number here.
Attributes
Click the Attributes section to drop down the fields. Click +Add Attribute to add one to this item. You can choose an attribute type, then enter the description for that attribute. There are 5 attribute types to choose from:
- ABV (Alcohol By Volume)
- Allergens
- IBU (International Bitter Units)
- Rarity
- Vintage
Modifiers
Add Modifier Groups to this Inventory Item, and the guest will be prompted to make a selection from that group when they order this Item.
- For example, if you need guests to choose which cheese they want on their burger, add your “Cheese” Modifier Group to your burger Items.
Display Information
This section adds some visual information for your guests to see when they order this Item through your Arryved Online Store or OpenTab.
Image Icon: Add an Image to this Item. Click on the square icon to upload.
Full Description: Add a detailed description to this Item so guests know what they are ordering. Your staff can also see this description when they tap on this Item from the menu in Arryved Service.
Short Description: This is a good place to put the type or style of this Item, such as “Hazy IPA”.
Guest Supplier Name / Location: These two fields are not active at this time.
Item Tags
Item Tags can be used to help you filter Items in your reporting. For example, add the “IPA” Item Tag to all of your IPAs, and you can quickly filter a report to look at sales or inventory data on your IPAs.
Gut Check!
Don’t forget to click Save when you are finished customizing this Inventory Item! Place a test order in Arryved Service to see if the Menu Item appears to your liking:
- Can you see all the Unit Sizes available to order?
- Is the Item grouped under the correct Item Type button?
- Do the Modifier Groups appear to your liking (if any)?
- Is the price correct?
- Is the name correct?
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